EMEA Assistant Facilities Manager
Job Description
TikTok is one of the world’s most influential technology companies, known for transforming how people create, share, and discover content online. With millions of creators and users globally, TikTok continues to inspire creativity and bring communities together through innovative digital experiences.
To support its rapidly expanding global operations, TikTok is looking for a Facilities Operations Coordinator to join its Real Estate & Facilities team. This team plays a vital role in designing and managing modern workplaces that enable employees to collaborate, innovate, and perform at their best. The role offers a unique opportunity to work in a fast-paced and forward-thinking environment while contributing to the efficiency and success of workplace operations.
This position is ideal for professionals who enjoy working with operational data, coordinating services, and ensuring smooth facilities management processes. If you are organized, detail-oriented, and motivated to grow your career within a leading global technology company, this role offers an exciting platform to develop your skills and make a meaningful impact.
Key Responsibilities
Maintain and manage facilities operations data, including maintenance records, utilities information, office data, and vendor performance metrics.
Create and maintain operational trackers, dashboards, and documentation to support reporting and audit readiness.
Prepare regular KPI and performance reports to identify trends, operational gaps, and potential risks.
Support facilities budget administration by tracking invoices, purchase orders, vendor payments, and accruals.
Assist with financial reporting, including variance analysis and cost-tracking activities.
Coordinate day-to-day facilities management activities such as maintenance services, workplace initiatives, relocations, and issue tracking.
Work closely with vendors and internal teams to ensure services meet agreed service level standards.
Help maintain compliance with health, safety, environmental, and regulatory requirements across facilities operations.
Requirements
Minimum Qualifications
At least 1 year of experience in Facilities Management, Workplace Operations, Corporate Real Estate, or a related administrative role.
Experience supporting budget tracking, operational reporting, or data management.
Strong organizational and time-management skills with high attention to detail.
Ability to manage multiple priorities in a fast-paced work environment.
Excellent communication skills and the ability to collaborate with cross-functional teams.
Benefits
Preferred Qualifications
Bachelor’s degree in Facilities Management, Business Administration, or a related field.
Experience using CAFM systems, financial tracking tools, or operational dashboards.
Exposure to vendor coordination, facilities projects, or workplace operations support.
Willingness to travel occasionally if required.
Benefits
Competitive salary and performance-based incentives
Opportunities for career development and professional growth
Access to training and skill-building programs
Dynamic and innovative work environment within a global tech company
Collaborative and supportive team culture
Exposure to international workplace operations and projects
Health and wellness support programs